Our turnkey XR delivery process

Stage 1: Scope the experience

We agree goals, audience, venue, devices and dated milestones on a scoping call. You then receive a written scope listing every deliverable.

The scope also names who signs off each stage on your side. Clear decision-makers keep the project moving.

If a simpler format would meet your goal, we say so at this stage.

Stage 2: Capture and storyboard

We gather your plans, CAD, BIM, photos, scans, brand assets or footage. Where needed, we visit the site to measure, scan or film.

A storyboard or rough 3D draft follows. You review it in the headset or on screen and approve the layout and flow.

Most costly changes are caught here, before detailed work begins.

Stage 3: Build in real time

Final models, materials, lighting, sound and interactions are added. Content is built in Unity, Unreal Engine, WebXR or the right tool for the format.

We test every build on your target device, such as a Meta Quest headset or a hologram box. We cut detail until it runs smoothly.

Stage 4: Integrate and rehearse

Headsets, hologram boxes, cameras, projectors or simulator stations are wired in and tested together. For events, we rehearse at the venue or a mock-up.

Live broadcasts get a full run-through of cameras, stitching, encoding and the venue network.

Rehearsal is where small problems are found and fixed, so the live day runs to plan.

Stage 5: Run and support

Our crew runs the event, or we hand over the installation with training for your staff. A review meeting follows soon after.

Permanent installations can move onto an annual maintenance contract. Response times and cover are written into it.

Reviews in the headset

You approve scale, layout and flow in VR, not on slides. Seeing the work at true scale prevents misunderstandings.

For holograms, projection and live streams, we review on the real display or at the venue where possible.

Change requests

Changes are normal, and we handle them openly. Each change request shows its effect on cost and schedule before you approve it.

Changes made early cost far less than changes made after the build stage.

Testing and comfort

Every build is profiled on the device it will run on. We test with first-time users before handover.

We never move the camera without the user's input, which keeps VR comfortable for new users.

Handover and documentation

At handover, you receive the final files, user guides and any recordings agreed in the scope. Staff are trained to run the experience day to day.

Handover documents list everything delivered, so your team knows exactly what you own.

Communication during the project

You get regular updates from your producer, with progress, next steps and any risks. Reviews are scheduled at the end of each stage.

Questions are answered quickly, and problems are raised early, not at the deadline. That keeps decisions in your hands.

Quality checks before every sign-off

Before each review, our team checks the work against the scope and on the target device. You see work that is ready to judge, not a rough draft.

Issues found in our own checks are fixed before you see them. Your review time goes on decisions, not bug reports.

Planning around fixed dates

Events, launches and tenders often have dates that can't move. We plan the schedule backwards from that date, with buffers for review and rehearsal.

If a date looks too tight for the scope, we say so on the first call. We then suggest what can be delivered well in the time available.

That honesty early protects the live day later.